Mitigation Grant Process
Mitigation Grant Process
Current Grand Deadlines
For the FY2018 Pre-Disaster Mitigation and Flood Mitigation Assistance grants, please submit your Notice of Intent to the DEMA Mitigation Office by September 18th, 2018.
For HMGP Post Fire (FM-5183-AZ), please submit your Notice of Intent to the DEMA Mitigation Office by October 9th, 2018.
There will be two Review and Ranking Panels that will each occur the following week of the NOI due dates.
If you are interested in being part of the Review and Ranking Panel, please fill out the pool application and submit it to our office. Disclaimer: Contractors and/or individuals who have an NOI in the cycle for review cannot participate.
Once projects and plans are ranked, sub-applicants will receive a notice of from our office with further direction regarding the application and submission process.
DEMA's mitigation grant process is as follows.
Notice Of Intent (NOI) period
Pre-Disaster Mitigation (PDM) and Flood Mitigation Assistance (FMA) grants always run concurrently. The NOI period for the State opens January 1st, and closes March 15th of each year starting in 2017.
For Hazard Mitigation Grant Program (HMGP) grants, the NOI period starts upon receipt of a federally declared disaster in Arizona, and closes 60 to 120 days after the Declaration (determined by the magnitude and complexity of disaster). Interested applicants must fill out and submit a completed NOI part A and NOI part B to the State’s Hazard Mitigation Officer.
Review & Ranking
Upon issuance of a Notice Of Funding Opportunities (NOFO) by FEMA, a Review & Ranking Panel, comprised of representatives and subject matter experts from throughout the state’s agencies and political sub-divisions, will convene to review and then rank the NOIs based upon State and FEMA criteria.
Application Submission and Application Development
Applicants, who’s NOI have been recommended by the Ranking & Review Panel to continue on in the process, will be asked to create and submit an application. Deadlines for application submission will be based upon the magnitude of the submissions.
Upon receipt of an application, Mitigation and Subject Matter Experts (SME) will review applications and begin a dialogue with the Applicant in order to assist in developing a better and more complete application.
Mitigation will submit complete applications to FEMA for potential award and funding. During this process, Mitigation, as well as the applicant, will continue to provide needed information to FEMA, if required.
Upon receipt of an award for a specific grant, Mitigation will notify the applicant and begin to manage the grant award Mitigation and applicants are required to submit quarterly reports on both the performance and financial aspects of the grant to FEMA. Periodic site visits and meetings will occur.
Project Period of Performance
Upon award of the grant, the applicant will initiate and complete the project according to the approved scope of work, and within the agreed upon period of performance or timeline.
Upon completion of the grant project, Mitigation and FEMA inspectors complete a site inspection and begin the closeout process. As of 2015, all awarded HMA grants are audited by State Auditors.
Past Grant Program Awards For Arizona
The Grant programs generally involve a non-federal cost share on the part of the Applicants. The federal cost share (shown below) is the result of the total federal cost share of all the awarded grants, for each program, by specific disaster or year.
Disaster 4203 - Received Grant Awards totaling $75,782.00*
Disaster 1940 - Received Grant Awards totaling $1,116,531.00
Disaster 1888 - Received Grant Awards totaling $897,188.00
Disaster 1660 - Received Grant Awards totaling $1,075,615.00
2007 – Received Grant Awards totaling $556,950.00
2008 – Received Grant Awards totaling $643,153.84
2009 – Received Grant Awards totaling $241,999.75
2010 – Received Grant Awards totaling $233,273.00
2011 – Received Grant Awards totaling $2,729,983.00
2012 – Received Grant Awards totaling $70,125.00
2013 – Received Grant Awards totaling $449,681.75
2014 – Received Grant Awards totaling $652,482.50
2015 – Received Grant Awards totaling $210,350.62**
2007 – Received Grant Awards totaling $75,675.62
2012 – Received Grant Awards totaling $1,584,054.90
2014 – Received Grant Awards totaling $27,500.00
** Has one project in Environmental & Historical Preservation (EHP) review for a potential addition of $352,624.00 in awards
* Has one project in Environmental & Historical Preservation (EHP) review for a potential addition of $812,500.00 in awards